Collaborative Agreement

"Although each research project has unique features, certain core issues are common to most of them and can be addressed by collaborators posing the following questions:

"Overall Goals

  • What is the overall vision for the collaboration?
  • What are the scholarly issues, goals, and anticipated outcomes or products of the collaboration?
  • When is the collaboration over?
  • When is the project over?

"Who Will Do What?

  • What are the expected contributions of each participant?
  • Who will write any progress report and final reports?
  • How and by whom will personnel decisions be made?  How and by whom will personnel be supervised?
  • How and by whom will data be managed?  How will access to the data be managed?  How will you handle long-term storage and access to the data after the project is complete?

"Authorship, Credit

  • What will be the criteria and the process for assigning authorship and credit?
  • How will credit be attributed to each collaborator’s institution for public presentations, abstracts, and written articles?
  • How and by whom will media inquiries be handled?
  • When and how will you handle intellectual property and patent applications?

"Contingencies and Communicating

  • What will be your mechanism for routine communications among members of the research team (to ensure that all appropriate members of the team are kept fully informed of relevant issues)?
  • How will you decide about redirecting the research agenda as discoveries are made?
  • How will you negotiate the development of new collaborations and spin-off projects, if any?
  • Should one of the principals of the research team move to another institution or leave the project, how will you handle data, specimens, laboratory books, and authorship and credit?

"Conflict of Interest

  • How will you identify potential conflict of interest among collaborators?
  • Could a collaborator or any close family members or associates benefit financially from the research?
  • Is a collaborator receiving money from someone who could benefit financially from the research?”

Quoted from pages 132-133 in Bennett, L. M., Gadlin, H., Marchand, C. (2018). Collaboration and Team Science Field Guide. 2nd edn., National Institutes of Health Publication No. 18-7660, National Cancer Institute, Bethesda, United States of America.